Admin Assistant / Project Manager - Beirut Offices
Beirut,
لبنان
Admin Assistant / Project Manager
If you are ready to grow your skills and make a meaningful impact, we encourage you to apply.
Join us and be part of a supportive and innovative team!
About Us
Since 2007, we’ve had an unshakeable purpose to make a positive change in the lives of people around us. We seek out the greater potential in your organization to help you achieve your goals by creating tailor-made business solutions contextualized to fit your needs so that your organization, and your team, can operate at their highest potential.
Always growing, with offices in Beirut, Boston, Dubai, Riyadh and more than 7,300 projects executed in 27 countries since 2007, demtus upgraded the performance of over 176 K people in 19 industries.
Job Summary
We are seeking a proactive and detail-oriented Admin Assistant / Project Manager to join our team! In this essential role, you will provide critical support to various projects and departments, also assist in managing a range of administrative tasks that ensure smooth daily operations.
The ideal candidate will demonstrate strong organizational and planning abilities, excellent follow-up skills, and proficiency in both written and verbal communication (English is a must).
If you are a quick learner with a sharp eye for detail, this role offers an exciting opportunity to contribute to our operational efficiency and team success.
Duties and responsibilities:
● Organize and schedule appointments
● Plan meetings and take detailed minutes
● Write and distribute email, correspondence memos, letters and forms
● Screen emails and messages and provide accurate summaries
● Maintain contact lists
● Work on consulting data entries and help with clients’ proposals
● Assist in the preparation of regularly scheduled reports
● Develop and maintain a filing system
● Book travel arrangements
● Coordinate with relevant departments to process and raise PO requests in a timely manner
● Collect, organize, and maintain essential documents from various departments or external stakeholders, ensuring proper filing and accessibility
● Regularly follow up on pending tasks, PO approvals, document submissions, and other outstanding requests to ensure deadlines are met and tasks are completed
Qualifications:
● Bachelor’s degree in Business Administration or a related field
● Advanced proficiency in Microsoft Office, particularly in Excel and PowerPoint, with the ability to create and analyze spreadsheets and presentations
● Good command of the English language, oral and written skills
● Ability to conduct research efficiently and compile information for internal use or decision-making purposes
Core Competencies:
● Problem solving & decision making
● Planning and organizational skills
● Exceptional follow-up skills
● Detail-orientation
● Adaptability
● Strong organizational skills
● Multitasking
● Time management and prioritization
● Ability to work under pressure and tight deadlines
● Team work
Psychological Safety while Hiring
Enhancing psychological safety during the recruitment and selection process is crucial in fostering a positive and productive work culture. When candidates feel secure in sharing their thoughts and ideas without fear of judgment or backlash, they are more likely to engage in honest and open communication, which can lead to better decision-making and improved performance...
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demtus Values
We take fun seriously
Through play we make their day. We enjoy what we do and make sure those working with us are having fun, too.
We live with passion
Passion is our fuel and force, and this drive is reflected in everything we do. We put our heart into our work.
We are driven by purpose
Each one of our team members is on a lively mission to help others, with a strong sense of direction and a vision to achieve. We are dedicated.
We only deliver quality
When we promise something, the outcome is above expectations. No compromising. We walk the talk.
We believe in sustainability
Our environment is precious. We minimize waste in our endeavors, and therefore respect our client’s resources. We do our best to foster an eco-friendly lifestyle.
